Job Opportunities | Open Applications
The American Youth Policy Forum (AYPF) is seeking an Operations Coordinator to join our nonprofit team dedicated to providing learning events to education and youth policymakers. The Operations Coordinator is a key member of the organization who works closely with other members of the operations teams and program staff in the design and execution of learning events. AYPF provides between 30-35 learning events each year.
The Operations Coordinator is a key position responsible for the following:
- Crafting and executing the logistical strategy of all major learning events, including forums, discussion groups, study tours, and webinars (specific responsibilities outlined in following paragraph).
- Managing the master calendar across the organization to align human and physical resources to event needs.
- Ensuring events are scheduled, planned, and implemented according to internal standards and established project budgets and timelines.
- Organizing and producing all relevant materials for events including registration lists, nametags, participant materials, etc.
- Coordinating with other support staff, including the Database Administrator, Website-Communications Associate, and administrative support, to provide information, materials, and resources to external audiences relevant to each event.
- Working closely with the Database Administrator to oversee the quality of data entry, managing the invitation, confirmation, and registration process for each event.
- Working closely with the Website-Communications Associate to create a master schedule of external communications for all events and ensure all relevant information is posted on the website in a timely manner as well as online forms are linked with data entry processes. Assisting in posting information if necessary.
- Coordinating all aspects of the publication process from production to printing to dissemination including maintaining publication inventory and ensuring online ordering processes operate smoothly.
- Communicating and systematizing best practices across the organization’s various learning events.
For a typical forum, the Operations Coordinator will work with professional staff to develop an overall plan, timeline, and responsibilities for each event and will oversee the implementation of the event. Specific tasks will include arranging a room location on or nearby Capitol Hill; working with service providers to ensure appropriate set-up, food and beverage service; ensuring the availability of multi-media and presentation equipment; working with presenters to ensure their travel is made and presentation materials are available; ensuring the timely mailing of invitations with appropriate outreach to invitees and accurate RSVP counts; handling logistical issues at the event and assignment of staff; ensuring appropriate follow-up to the event; and entering into contracts and agreements with service providers after appropriate approvals. For study tours, in partnership with professional staff, the Operations Coordinator will develop an overall plan, timeline, and responsibilities; organizing travel, meals, and ground transportation for groups of approximately 20 individuals; ensuring the timely preparation of briefing materials and support documents; and entering into contracts and agreements with service providers after appropriate approvals. Travel on study tours is not required.
The Operations Coordinator must be a highly motivated, self-directed, efficient individual, who enjoys detail-oriented work and doing whatever it takes to ensure a successful event. The position will require multi-tasking, as several events can occur in the same week or month. Professional and courteous interaction with a wide range of high level individuals is required. The Operations Coordinator will work closely with the Database Administrator, the Website-Communication Associate, and other administrative support.
- At least two years’ experience in event planning or similar work
- Excellent communication, interpersonal, and writing skills
- Strong attention to detail
- Strong organizational, time-management, and problem-solving skills
- Ability to prioritize a variety of tasks and anticipate next steps
- Website management experience preferred
- Database management experience preferred
- B.A. preferred
- Works well in a fast-paced environment with a small, dedicated staff
- Is internally motivated to succeed and goes the extra mile
- Has the ability to effectively work independently, as well as cooperatively on team projects
- Believes in superior customer service
- Is flexible and creative
- Takes initiative and makes suggestions for improving the organization of work
- Is committed to the mission of AYPF
The Operations Coordinator will be supervised by senior staff, but ultimately reports to the Executive Director.
AYPF is a nonprofit professional development organization based in Washington, DC. We provide nonpartisan learning opportunities for professionals working on education and youth policy issues at the national, state, and local levels. Our goal is to enable policymakers and their aides to be more effective in their professional duties. To find out more about us, please visit www.aypf.org.
AYPF offers a comfortable work environment with excellent benefits. We are conveniently located two blocks from the Dupont Circle Metro station. The salary range is dependent on experience. EOE/AA. Please upload resume, cover letter indicating salary requirements, and a complete list of three references to our website using the link below by the closing date of March 14, 2014.
We will only contact applicants selected for interviews, no phone calls please.
Contract Brief Writer
The American Youth Policy Forum is looking for an experienced brief writer to support our communications efforts on a contract basis.
AYPF’s Capitol Hill forums and discussion groups bring together educators, policymakers, and researchers in an effort to bridge education and youth policy, practice, and research. The brief writer will be responsible for writing clear, concise, accurate briefs of the events to post on AYPF’s website.
Primary responsibilities include:
- Summarizing key education policy, practice, and research topics accurately
- Delivering clear, concise, proofread briefs on deadline
- Traveling to Capitol Hill and Hall of States events up to several times per week
- Ability to capture the essence of speakers’ presentations, and compose concise summaries
- Ability to extract overarching themes, rather than just providing a chronological narrative
- Desire to contribute their ideas to how best to report on day-long meetings in the most useful way possible to participants
Please include two professional references, a cover letter, resume, and two writing samples.
Internships at AYPF are substantive in nature, and interns are integral members of our team. Interns are expected to engage in a variety of activities, including researching and analyzing data, writing fact sheets and summaries, and planning and helping to run forums and briefings on Capitol Hill. AYPF offers a variety of professional development opportunities, including participation in policy discussions and opportunities to learn about best practices in education and youth policy. In addition to working directly with our staff, interns benefit from ample opportunities to interact with our national network of leading researchers, practitioners, and policymakers by participating in meetings and events in Washington, DC. Interns at AYPF may be eligible for a stipend based on hours worked.
We are offering opportunities to join our team as an Operations Intern, and a Summer 2014 Research/Policy Intern. Read on to find out more on how to apply!
The American Youth Policy Forum is looking for an Operations Intern to support our event and communications staff.
AYPF’s Capitol Hill forums, webinars and discussion groups bring together educators, policymakers, and researchers in an effort to bridge education and youth policy, practice, and research. Our ideal candidate is motivated, detail-oriented, can juggle multiple tasks at once, and will have prior event and conference planning experience.
The position involves interacting and coordinating with Capitol Hill and policy staff on a regular basis, and is a great opportunity for a candidate interested in operations or event planning in a dynamic, high-profile organization. This position offers a monthly stipend.
Primary responsibilities include:
▪ Plan and coordinate travel, accommodations, catering
▪ Assemble print promotional materials for distribution at events
▪ Work with operations staff to reconcile event database information
▪ Provide general support at AYPF events
▪ Support operations and communications staff on an as-needed basis
▪ Prior event and operations experience (preferably in an executive or conference setting)
▪ Available 15 hours per week (Tuesday, Thursday, Friday)
▪ Ability to support AYPF on Capitol Hill and Hall of States up to several times a week
▪ Ability to adjust, expect the unexpected, and work in a collaborative team environment
Please include cover letter, resume, and two professional references. Please feel free to also include a professional portfolio with your application.
When applying, please specify the title of the internship you are applying for. Please include your last name in the title of your resume document.
Primary responsibilities include:
- Work with program staff to collect data for briefing papers, fact sheets, and publications.
- Research promising practices to help identify potential programs to highlight in publications, forums, and study tours.
- Track and analyze effective youth policies and practices in states and districts.
- Assist with communications to key contacts on Capitol Hill.
- Position requires an extremely organized, highly self-motivated, detail-oriented, and self-confident individual who can work effectively and independently. Candidates should have strong writing, research, and communication skills.
- Experience using MS Office and Access database is a plus.
- AYPF seeks undergraduate and graduate student interns with an interest in and commitment to improving the lives of youth.
- An understanding of the nonprofit sector and a commitment to the mission and goals of AYPF
- Ability to work at least 15-20 hours per week.
Here is what some of them have had to say about their experience at AYPF
Please note that AYPF is now accepting applications for the Summer (June – August 2014) period. To be considered for these internships, please upload your cover letter (including the period for which you’re applying), writing sample and resume and fill out the form below.
“AYPF is a great place for an internship. The small working environment means not only do you have the opportunity to develop strong relationships with the rest of the staff, but it means you feel like you’re contributing substantially to the organization with the work you’re doing – rather than just making coffee and photocopying, for instance. It also feels good to know the work you’re doing is socially beneficial as well.”
- S. Modak – University of Pennsylvania (Summer 2009 Intern)
“The staff at AYPF is so warm and welcoming; they really make you feel like part of the team as well as open doors to experiences in the policy world. I would definitely recommend!“
- J. D’Arminio – Cornell University (Spring 2008 Intern)
“I have learned more about grants, office culture, organizational structure, strategic planning, and DC non-profit politics. I have learned a great deal about juvenile justice, alternative education, No Child Left Behind, growth models, workforce development, and changing trends in education and how that affects economic opportunity. Finally, I feel that this internship has shown me what, essentially, I like and how I can best do it. I now know that I work better in a more active and structured atmosphere—I was not as successful researching independently as I thought I would be.”
- J. Jang – Wesleyan University (Summer 2006 Intern)
“Congratulations on establishing such a positive, well-organized internship program and thank you for the opportunity to work at AYPF. It was a truly enriching summer and I am leaving Washington with a lot of great take-aways and experiences.“
- M. Luczak – Northwestern University (Summer 2010 Intern)